Submit a request to transfer government records

Information

For help with this form, contact the Liaison Centre: centredeliaison-liaisoncentre@bac-lac.gc.ca
Please note that it is not possible to save this form with the intent of completing it later.
The fields with an " * " are mandatory.
Please consult the Procedures for the Transfer of Physical and Analog Government Records and the Procedures for the Transfer of Digital Government Records.
Please use the Inventory Template to submit your list of records proposed for the transfer.
Please use the Digital Transfer Assessment Form when transferring digital records.
Please consult the Operational Standard for Digital Archival Records’ Metadata when transferring digital records.

Contact information

Name of transferring institution

Please specify

Contact name

Position title

Address 1

Address 2

Address 3

City

Province

Postal code

Telephone number

Contact email

Confirmation email

Is the material located outside the National Capital Region?

Please be advised that once LAC approves the transfer request, LAC’s Physical Control team will contact you directly to provide the necessary information to send the records to LAC by courier service.

Contact name for the pick up
(If different from above)

Contact phone number
(If different from above)

Contact email for the pickup
(If different from above)

Special instructions for pick up

Details about the records proposed for transfer

Name of creator
(If different from transferring institution(s))

Disposition authorization number

Intellectual context of the records

Please specify how many containers of each size listed below (even if the number is zero).

B30 containers quantity

B20 containers quantity

B15 containers quantity

B10 containers quantity

Non-standard sized containers quantity

Total quantity of containers

Please provide details (dimensions) for non-standard containers

Are any of the records being transferred digital?

Do any of these containers contain portable storage media?
(Diskettes, CD,s, USB keys)

Please specify in the inventory and/or the Physical Carrier Inventory tab of the Digital Transfer Assessment form which containers or files contain portable storage media.

Please fill out the Digital Transfer Assessment Form and attach it to this request.

Attach the form

Please specify the container numbers for each applicable media type (semi-colon delimited).

Textual

Maps

Architectural or technical drawings

Photographs

Films

Video recordings

Audio recordings

Documentary art and objects

Philatelic material

Other

What are the archival reference numbers and volume numbers for this material (if appropriate)?

What is the highest security category for these records?

Top Secret documents must be placed in separate containers from documents with other security categories.

Inventory of materiel proposed for transfer

No transfer will be accepted without a detailed inventory that meets all LAC requirements.

Have any of these records been opened by ATIP?

Please specify in the inventory which containers or files have been reviewed and opened by ATIP.

Can you submit the inventory with this request?

Please prepare an inventory that follows the instructions presented in LAC inventory template and attach it to this request.

Attach the document

If the inventory cannot be submitted electronically, please explain why.

(No transfer will be accepted without a detailed inventory that meets all LAC requirements.)

Please outline anything relevant to this request that does not fit into the fields above.

Terms and conditions

My institution understands that the transfer process will result in the transfer to LAC of legal care and control of the specified records.

I declare that none of the records proposed for transfer are subject to a preservation order (litigation hold, legal hold, etc.).

I declare that the retention periods have expired for all records proposed for transfer.